Saturday 29 August 2026 · 7:30 PM · Chatswood Concourse Theatre · Events Team

Run Sheet

The floor team's timings for the night, from crew call to venue handback. The musical running order lives on the production site.

TimeItemDetailWho
8.00amCrew call & bump-inDock open; piano in and TUNED AT 9.00; risers then all stands + seats laid out; flowers on the podium 8.30; fly, projector and cyclorama checks through the morning; radio mic checks 10.40; cue-to-cue 11.00. Percussion gear arrives in TWO WAVES, not at crew call: Steve Machamer from 10.30am, Rob Balfas at 1.00pm — keep the dock and the rear-left percussion area clear for bothKay + crew
10.30amPercussion bump-in (wave 1)Steve Machamer arrives at the stage door to bump in and set up all percussion. He then leaves at 12.30pm for the Filmharmonia final rehearsal at Homebush and is away until about 3.30pm, returning to The Concourse for our rehearsal and the concert. Do not expect him on site through the middle of the dayKay + Steve
1.00pmChoir callAll choirs to the stage door, half an hour ahead of the orchestraKay
1.00pmPercussion bump-in (wave 2)Rob Balfas arrives at the stage door delivering and setting up his own drums and percussion equipment. Equipment delivery and set-up onlyKay + crew
12.55pmRegistration desk opensCode of Conduct stack (printed by Ari) on the desk — every backstage adult signs on arrivalAri
1.15pmSoloist soundchecksNatalia, Viviana Y., Lachlan M., Alexey S., David V., Phoebe R., Lucia, Ryan (message mic)Engineer, Kay timing
1.30pmCompany call (everyone else)Everyone else to the stage door; under-18s arrive already in concert dress (no youth changing room), adults may change at the venue (M/F rooms); youth sign-in with supervisorsLachlan South
2.00pmWalk-throughWhole show blocked in order: entrances, exits, scrim/video cues, transitions (to ~3.45). First stop: Josh, Jonah and Matt confirm the Act II conductor map with Kay (Benedictus · Boswell · Rutter · reprise)Venue SM calling
4.00pmPhotographers arriveStage door, met and escorted by Ari — they shoot the dress from the house and the staged photos at 6.00; never backstage with youthAri
4.00pmDress rehearsalFull show played with every cue, ends 6.00; photographers shoot from the houseVenue SM calling
6.00pmStaged photosCompany still in place; then sections (~10 min)Lachlan South
6.00pmHome Team call & briefingFoH set, name tags, welcome positions, pre-concert prayerYvonne
6.10pmMeal breakWhole company, to 6.55. NO DINNER PROVIDED (Yvonne, 17 Aug): snacks only — everyone brings their own dinner; no heating or refrigeration backstage. PEANUT FREE ZONE, all day, both green rooms (Ryan, 28 Aug). Supervisors confirm every young person has foodYvonne + Home Team
7.00pmWhole-company prayer callEveryone gathers backstage; Ryan leads. Scrim hides the stage so doors open on timeRyan; supervisors with youth
7.00pmDoors openWalk-in loop on the scrim; bar openFoH
7.15pmPlacesOrchestra behind the scrim, unseen; CHOIR called to the risers at 7.30, moving in behind the scrim as the show begins; youth to their green roomKay
7.30pmPerformance beginsFull cues in the runsheet sheet on the shared driveKay
8.16pmGiving, then Interval 8.18Ryan’s giving invitation against the scrim closes Act 1 (moved 27 Aug); interval 20 minutes, QR holds on screen; all re-seated by 8.35Kay
~9.13pmMessageRyan's short gospel message against the scrim while the orchestra quietly readies for the Boswell (giving now sits at the end of Act 1)Ryan; venue SM calling
~9.33pmPerformance endsBows: soloists (Viviana Y., Lachlan M., Alexey S.), conductors (Josh, Jonah, Matt), Natalia; curtain ~9.37
9.37pmPack-down & handbackStands, chairs, risers, banners; sign off with the venue duty manager; piano + percussion movers’ evening collection per the venue window — Lachlan South marshals the dockPackdown team
9.40pmYouth pick-upDOOR 1, opposite the box office — the venue sets up a signed, bollarded Youth Pickup Point there during the interval and the sign-out register moves to itSupervisors + Liz